Terms & Conditions

Exhibit space: The total number of tables required will determine arrangement of floor space. If you have a preference (wall or corner) please let us know. We cannot guarantee a specific space, but will do everything possible to accommodate each vendor.

Parking: Vendors have the option to purchase a weekend parking pass ($25/vehicle). A parking pass is required to enter the back portion of the venue for unloading starting Saturday morning. Vendors can unload on Friday without the pass. If you choose to move in on Saturday without a parking pass, your move in will require a significant walk from the main parking lot. On Saturday and Sunday, no vehicle will be allowed to pass the guard tower to the back side of the venue without a parking pass. If you decide to purchase the pass, your vehicle will be able to remain just behind the venue for the duration of the show. Each vehicle requires its own parking pass. If you prefer, you can park in the general lot.

Refund policy: A full refund will be given if cancellation notice is received by August 15th, 2023. Half refund if notified by August 25th, 2023. No refund will be given after August 31st, 2023.

Show times: This is a 2-day event, September 23rd & 24th, 2023. Saturday, September 23rd, 9:30am to 5:00pm. Sunday, September 24th, 9:30am to 4:00pm. Vendors must remain at event until closing on Sunday, September 24th.

Set-up: Vendors are encouraged to set up their booth on Friday, September 22nd. Set-up time is from 12:00 noon to 8:00pm. Saturday set-up is available between the hours of 7:00am to 9:00am. All vendors must be finished moving into the venue by 9:00am Saturday, September 23rd.

Electricity: Cal Expo is enforcing electrical usage charges this year. Please plan accordingly, and order the larger electrical package listed above. If the venue finds that you are exceeding your usage, they will enforce fines that are the responsibility of the vendor.

Confirmation: Confirmation of your reservation will be mailed upon receipt of your payment. At that time, we will provide a map to the Convention Center, as well as a list of hotels within close proximity to the venue.

WiFi Access: WiFi is spotty in the venue. We will provide you with the password upon your arrival.

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